MailDocs to DB

Introduction

  • All customs approved documents like, BE, CBE, GP, OOC on importation into India and SB on Exportation out of India are provided by customs by through email in PDF format for individual shipments

  • Units, CHAs do not have imports’ and exports’ data of a period and are compelled to have manual data-entry consuming time and cost.

  • Due to non-availability of data in desired format, Units, CHA are not able to perform many tasks mandated by statutes like Compliance verification of CTH, Balance eligibility of Licenses, integration of data into ERP, data base for generation of analytics, statutory, performance reports etc.

  • Customization discussed herewith MailDocs-to-DB accomplishes this task seamlessly.

Process

PDF Documents are recieved by email from customs

  • ICEGATE configured with Units, CHA Email Id.
  • All emails are received in inbox from customs.

Documents are sorted from emails

  • MailDocs-to-DB scans each email recieved, sorts and saves them in the cloud.
  • Aternatively, documents can be added in manually by users in case files are received from other sources.

Documents are checked for validity

  • MailDocs-to-DB identifies documents as BE, SB etc.
  • Redundant documents are identified and discarded.
  • BE with status of OOC, SB with LEO are identified for conversion.

PDFs converted to MS Excel

  • MailDocs-to-DB captures all data elements of BE, SB. Mirror image with no modification at this stage.
  • Checks are built-in to validate all numbers are tallied as per approved documents.

Data is moved into a custom database.

  • MailDocs-to-DB Syncs data from excel into a customized database maintaining consistency and relations.
  • Controlled Data logs are maintained and tallied.
  • Error-logs are addressed real-time.

Reports are generated.

  • MailDocs-to-DB Integrates into user system through customizations.
  • Analytics, customized reports, and dashboard data is generated.
  • Standardized modules are available for reports of EOU, MOOWR etc.

Salient features of MailDocs to DB

• Offers an end-to-end automation solution of PDF documents acquiring data and saved to Data Base. (Pre-Alerts, Bill of Entry, Shipping Bills etc.) with<b zero Data Entry.

• Customized to your specific needs complying to organization’s Data Security and Statuettes

• All Statutory periodical Reports as required by a unit involved in Import and Export can be customized syncing with converted data of Bill of Entry / Shipping bill and ERP.

• Offers unique solution to track shipments and its status at each Part No. level of the organization.

• Can Reconcile past years, data for compliance to Customs Duties revaluations, GST, IDPMS, EDPMS.

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Our Import-Export services synchronize supply with demand, creating harmony in commerce

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